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The role of Office Manager/ PA is crucial to the daily running of OpenCorporates. Working directly with our CEO, you will be responsible for the office and administrative tasks related to all internal and some external company activities. The below information may not cover everything involved in the position but indicates the size and scope of the role and may be subject to change as the role develops and the business expands.
We will consider applications from people looking for full-time or part-time work.
Sole responsibility for:
Office supply management including hardware and software
Meet and greet visitors
Liaise with Level39 facilities regarding shared services, eg cleaning, catering, visitors, meeting rooms and conferences
Supporting finance team and processes
Keep the office space clean, tidy and conducive to a good working environment for the team
Order stationery/equipment and repairs when appropriate
Secretariat for team meetings, including:
Book travel for externally-based employees
Set up presentation + snacks at least 15 minutes before start time
Help to build a fun and professional team culture by planning in-house or off-site team activities, like parties, celebrations and conferences
Responsible for health and safety
Proactively manage and own CEO’s diary to avoid meeting clashes and ensure efficiency of their time
Schedule meetings and appointments
Organise travel arrangements for trips abroad, including accommodation
Take minutes for meetings when required
Provide secretariat for Board level meetings (this could involve travel)
Engage with recruiters on behalf of the team lead/CEO
Ensure new joiners have the best onboarding experience by being their first point of contact and answering any queries they have regarding start date, contract, employee handbook
Update and maintain office policies where relevant
Design, develop and delivery the onboarding process for new hires
Skills and Abilities
Ability to multi-task and plan ahead
Self-starter - we are a small organisation, with a huge ambition. There is a lot to be done but not always the time to teach or tell people what or how to do things.
Strong prioritisation skills
Ability to manage upwards in a confident and professional manner
Experience of working in a startup would be beneficial
Previous experience of working with Director and Board level execs is desirable
3+ years of professional experience
Knowledge of data and tech would be desirable but not essential
Personal attributes and other requirements
Attention to detail
Deadline for applications is 9th July.