Office Manager

Job description

Who we are

OpenCorporates is the largest open database of companies and company data in the world, with in excess of 160 million companies from over 130 jurisdictions. Our primary goal is to make information on companies more usable and more widely available for public benefit, particularly to tackle the use of companies for criminal or anti-social purposes, for example, corruption, money laundering and organised crime.

As a social enterprise, we are unique in this space, not just by advocating for a better, fairer, more transparent world, but also providing the tools and data to achieve that. We have led the world in making open company data a norm, and are an essential resource for journalists, anti-corruption investigators, law enforcement, and the wider business community.

OpenCorporates is a truly unique company, unlike any you’ll come across. Here’s why:

  • Our primary goal is to make the world a better place – working hard to make information on companies more accessible, more visible, more useful, for the public benefit.

  • We’ve bootstrapped our way from 3 million companies to over 135 million over the past 6 years, with a successful, sustainable business model, and are now poised for a major expansion.

  • We work with the world’s leading organisations from Mastercard, PwC, CapitalOne and Factset to Global Witness, Transparency International and the World Bank.

  • Our data is used by leading media organisations around the world to investigate wrong-doing.

  • We have a tangible impact on the world, for the better, being used regularly in anti-corruption investigations, to investigate organised crime and the opaque world of global corporate giants.

  • You can read a lot more on our blog and our about page.

Our Values

  •  One team' spirit. We win together, we solve problems together and we have fun doing it.

  • Beat the odds, and change the world for the better. Our mission challenges existing companies power and anti-social interests. We need to win this fight and we will do it by fostering a user-first mindset, obsessively focusing on the delivery of client success and utility.

  • Collaborative learning and personal growth. We learn from each other, and strive to be better tomorrow than we are today.

  • Act fearlessly with pride and passion. Our work is hard – and matters. We trust each other to do our best, to innovate and to take pride in our work. And we support each other when we fail.

If this appeals to you, get in contact, and start making a difference to the world.

 

The role and what you will do…….

We are looking for an Office Manager to organize and coordinate administrative duties and office procedures in our office based in Hoxton, the heart of London's technology hub. Your role will be to create and maintain the smooth running of the office, ensuring high levels of organizational effectiveness, communication and IT operations. We are looking to move office next year, so you will be involved in the exciting project of helping us find our new home, fit it out, and grow.

 

Office Management

  • Being responsible for the upkeep of the office and all office equipment (including liaising with staff, suppliers, contractors and the property management team)

  • Maintain accurate records for building access, equipment on hand and other due diligence.

  • Liaise with building management for smooth delivery of shared services e.g. building access, cleaners and maintenance.

  • Support the Head of People with team activities including socials, celebrations, team meetings and welcome activities for new joiners.

  • Assisting with Onboarding procedures for new hires

  • Assisting with maintaining high levels of safety in the workplace

  • Supporting purchasing for projects and events

  • Assisting with documents and presentations

  • Ordering stationery, office equipment and other general office items

  • General administrative support to employees

IT 

  • Purchasing and setting up IT hardware and software.

  • Management and contract negotiations of company subscriptions for software tools.

  • Manage IT requirements for Onboarding and offboarding members of our team including setting up laptops and user profiles.

Other

  • Schedule meetings at the request of the Leadership team.

  • Organise travel, accommodation and meeting space for overseas trips.

Requirements

  • Previous experience as an Office Manager or a similar role.

Benefits

  • Competitive salary depending on experience.

  • We offer 26 days holiday (plus public holidays).

  • We will add you to our pension scheme.

  • Are you interested in a conference, training course or book? You got it. You get an Annual personal learning budget.

  • If you want to work remotely sometimes because kids, Amazon deliveries, plumbers, sick cat etc., that's cool.

Equal opportunities

  • We are an equal opportunity employer and value diversity at our company.

  • We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.